All Fall conferences will be Charge Conferences.
Who are the members of a charge conference?
2016 Book of Discipline ¶246.2 The membership of the charge conference shall be all members of the church council or other appropriate body, together with retired ordained ministers and retired diaconal ministers who elect to hold their membership in said charge conference and any others as may be designated in the Discipline. If more than one church is on the pastoral charge, all members of each church council shall be members of the charge conference.
How will the conference be convened?
Conferences will be on ZOOM, an online video conferencing software. If connecting from a smartphone or tablet, it’s helpful to have the free ZOOM app installed on your device in advance. A phone number will also be sent if someone needs to call in to the conference.
Can non-charge conference members watch the conference?
We request that the ZOOM information only be shared with members of the charge conference. This is for easy of voting and security reasons. Please do not share ZOOM info on social media.
Who will send the Zoom meeting info?
Once the forms are received in the District Office, Mandana will send the ZOOM meeting info to the pastor who should then share it with members of the charge conference.
Will the SPRC meet with the District Superintendent?
No. Instead of meeting with the entire SPRC before the charge conference as in previous years, the chair of the SPRC will be asked to present an evaluation of the pastor at the charge conference on behalf of the members of the SPRC. SPRCs who wish to have more extended conversations with the District Superintendent are asked to make sure their paperwork is returned to the District Office at least one week before their scheduled conference date. If you want to meet with the DS, a written request should be included along with this paperwork.
How should our paperwork be submitted?
At least one week in advance, send your COMPLETED and SIGNED paperwork:
EMAIL: as scanned PDFs to Mandana at firstname.lastname@example.org
MAIL: Greater Southwest District Office, 2350 Ring Rd N, Suite B, Kalamazoo, MI 49006
2020 Charge Conference Agenda
If you have items you wish to add to the agenda, please inform us at least two days before your Charge Conference date.
Please have someone prepared to take minutes and submit them to the District Office one week after your Charge Conference.